CBS News recently ran a news article on the security of some copy machines in the industry today. They pointed out that many copy machines use a disk drive to store images of pages that are printed, scanned, copied or faxed on the device. This has raised some questions about the security of the Xerox MultiFuncton Devices (MFD) that we use here at Old Dominion University.
The good news is that our MFDs are secure!
Several security features are built into the Xerox MFDs that are managed by ODU Copy Central. A few of these features are:
Disk Encryption -
Data that is written to disk is encrypted so that it cannot be read by others. Should someone remove the disk drive from an MFD, they would not be able to read the data on it.
Disk Image Overwrite -
Documents are written to a temporary space on the disk drive that is wiped out every night. The temporary space is written over three different times in a way that meets the Department of Defense standard 5200.28-M.
Decommission Wipe on Demand -
When an MFD is removed from service at ODU, the Disk Image Overwrite function is performed to wipe out any data that may have been written since the last nightly disk wipe.
So, rest assured that your use of the Copy Central managed MFDs does not place your sensitive information at risk of being exposed to the world.