Shared Email Accounts are Lotus Notes email accounts accessible by a group of individuals who share responsibility for a project, course, or management task. For example, information requests to a department. These accounts may be requested and managed only by faculty or staff members.
Although the account is "shared," each approved user must log in to the account database using their personal Lotus Notes Account ID and password. All out-going email from a Shared Email Account shows the account name as the "sender," while displaying the name of the individual who actually sent the message in a field titled "Sent by:"
To request a Shared Email Account, please complete and submit both a Universal Account Request Form and a signed copy of the Policies for Shared Email Accounts.
When giving Shared Email Account access rights to another individual, the Account Owner is responsible for having the new authorized user complete and sign an Acceptable Usage Statement. This statement must be retained on file by the Account Owner and made available upon request to University security personnel.