Accounts Payable LPO Processing

Encumber funds for department; available to University faculty/staff who have this responsibility.

Accounts Payable Vendor Payment Research

Review invoices, receiving reports and check activity for budgets; available to University faculty/staff who have this responsibility.

Budget Query

Review relevant budget accounts; available to University faculty/staff who have fiscal and organizational responsibility for their budgets.

Chart of Accounts Validation

View University Chart of Accounts coding tables; available to University community.

Accounting Processing

Post and monitor journal voucher type accounting entries; available to University community.

Maintain vendor tables, encumbrances; restricted to staff within the Accounts Payable office who are responsible for this function.

Post checks; restricted to staff within the Accounts Payable office who are responsible for this function.

Manage vendor payments; restricted to staff within the Accounts Payable office who are responsible for this function.

Bank reconciliation; restricted to staff within the Finance/General Accounting offices who are responsible for this function.

Process vendor payments; restrictd to staff within the Accounts Payable office who are resonsible for this function.

Approval processing of accounting entries; restricted to designated managers only.

Develop the University's base operating budget; restricted to Budget Office staff who are responsible for this function.

Maintain the University's operating budget; restricted to Budget Office staff who are responsible for this function.

Maintain/update Chart of Accounts tables; restricted to Office of Finance and Budget Office.

Run Chart of Accounts hierarchical reports; available to University community.

Run general accounting type financial reports; restricted to Office of Finance use only.

Restricted to Office of Finance and Computer Services personnel.

Maintain system control functions; restricted to staff within the Office of Finance who are responsible for this function.

View requisitions and purchase orders; available to University community.

Convert requisitions into purchase orders and create purchase orders; restricted to Materiel Management staff responsible for this function.

Create, update, and maintain asset records; restricted to Materiel Management staff responsible for this function.

Manage requisition assignments and Purchase Order Authorizations; restricted to Material Management Director, Buyer managers, and Line Supervisors.

Maintain/update tables related to requisitions, purchase orders, and fixed assets; restricted to Material Management staff responsible for this function.

Create receiving reports for delivered goods; restricted to Materiel Management staff responsible for this function.

Enter hard copy requisitions from departments; restricted to Material Management staff responsible for this function.

View requisitions and purchase orders; available to Accounts Payable staff responsible for payment functions.

Post cash, check or charge payments and review accounts; available to cashiering sites outside of the Office of Finance who are responsible for this function.

Query accounts and payment history.

Process billings and delinquent accounts to collection; restricted to staff within Accounts Receivable and Cashiering.

Post payments, installment plans, contracts, exemptions; restricted to Accounts Receivable and Cashiering.

Establish the University's controls for billing, enforcing restrictions; restricted to Finance staff who are responsible for this function.

To run schedule bills during registration or on demand; restricted to cashiering and Accounts Receivable staff.

Maintain controls for payment plans, credit card types, lockbox corrections, deposits, unapply payment attach cashiers to supervisors; restricted to cashiering supervisor and AR manager in Finance.

Process housing security deposits; restricted to Housing and Finance personnel.

To reconcile the general ledger accounts; restricted to personnel in the Office of Finance who are responsible for this function.

Reports needed for Accounts Receivable Functions; restricted to personnel within Accounts Receivable and Cashiering.Reports needed for Accounts Receivable Functions; restricted to personnel within Accounts Receivable and Cashiering.

Review detail codes.